Difference between revisions of "Views"

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'''Workspace > {object} > Wrench icon > Edit this View'''
'''Workspace > {object} > Wrench icon [[File:Wrenchicon.gif]] > Edit this View'''


Views are a means to organize your data in a way that is meaningful, along with optional settings to customize and save views for reference or analysis.
The default [[Object]] View displays all records in the Object. A custom View lets you determine which records are visible, which fields are displayed, and who can use that View. Such Views let you organize your data in a way that is meaningful, along with optional settings to customize and save views for reference or analysis.


==About Views==
With your data loaded into the platform, you can start creating custom views to convey specific information you want your team to see. By selecting the fields you want and assigning a variety of filters, you can isolate key information quickly and easily.
With your data loaded into the platform, you can start creating custom views to convey specific information you want your team to see. By selecting the fields you want and assigning a variety of filters, you can isolate key information quickly and easily.


Users can define new views, so an entire team or a select group can share information. That means the effort a user puts into designing a “slice and dice” view can easily be shared with the team, for instant collaboration. Multiple Views compartmentalize information about each object for quick access to records.
Users can define new views, so an entire team or a select group can share information. Multiple Views compartmentalize information about an object for quick access to records.


Multiple Views compartmentalize information about each object for quick access to records.
Views offer [[Visibility]] controls that grant view and edit rights to specific Users, Teams or Roles.


Views offer [[Visibility]] controls, that grant view or edit rights to specific Users, Teams or Roles. By the same control functionality, data in views can be hidden from users/teams/roles as well.
{{:View Types}}


==Views==
==Working with Views==
{{:View Types}}


==Inline Editing of a List View==
===Inline Editing of a List View===
When records are displayed in a spreadsheet-style grid (a ''list view''), you can double-click in the row to edit the fields in it, without having to go to the detail row first. Change as many fields as you want (although not all fields are editable). Then:
When records are displayed in a spreadsheet-style grid (a ''list view''), you can double-click in the row to edit the fields in it, without having to go to the detail row first. Change as many fields as you want (although not all fields are editable). Then:
:* Press the <tt>Enter</tt> key to save your changes.
:* Press the <tt>Enter</tt> key to save your changes.
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:* Use <tt>Tab</tt> and <tt>Shift+Tab</tt> to move between fields.
:* Use <tt>Tab</tt> and <tt>Shift+Tab</tt> to move between fields.


==View Options==
===View Options===
{{:View Icon}}
{{:View Icon}}


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#;<nowiki>Field | Operator | Value</nowiki>:Learn more: [[Complex Expressions]]
#;<nowiki>Field | Operator | Value</nowiki>:Learn more: [[Complex Expressions]]


====Tips====
{{Tip|
*To apply a filter to a checkbox, use "<tt>1</tt>" for Yes/True and "<tt>0</tt>" for No/False values.  
* To apply a filter to a checkbox, use "<tt>1</tt>" for Yes/True and "<tt>0</tt>" for No/False values.  
*Specify multiple values using the pipe "<tt>|</tt>" character. For example: <tt> "State equals CA|NY|MN" </tt>
* Specify multiple values using the pipe "<tt>|</tt>" character. For example: <tt> "State equals CA|NY|MN" </tt>
*When searching for empty fields, use <tt>BLANK</tt>. For example: <tt>"Phone equals BLANK"</tt>
* When searching for empty fields, use <tt>BLANK</tt>. For example: <tt>"Phone equals BLANK"</tt>}}


===Delete this View===
===Delete this View===
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Use the [[Format Icons]] to export data to a {{CSV}} file, print to PDF format or get Help.
Use the [[Format Icons]] to export data to a {{CSV}} file, print to PDF format or get Help.


==About Views, Reports and Object Inheritance==
==Views, Reports and Object Inheritance==
{{:About Views, Reports and Object Inheritance}}
{{:About Views, Reports and Object Inheritance}}



Revision as of 22:20, 21 July 2011

Workspace > {object} > Wrench icon File:Wrenchicon.gif > Edit this View

The default Object View displays all records in the Object. A custom View lets you determine which records are visible, which fields are displayed, and who can use that View. Such Views let you organize your data in a way that is meaningful, along with optional settings to customize and save views for reference or analysis.

About Views

With your data loaded into the platform, you can start creating custom views to convey specific information you want your team to see. By selecting the fields you want and assigning a variety of filters, you can isolate key information quickly and easily.

Users can define new views, so an entire team or a select group can share information. Multiple Views compartmentalize information about an object for quick access to records.

Views offer Visibility controls that grant view and edit rights to specific Users, Teams or Roles.

View Types

Working with Views

Inline Editing of a List View

When records are displayed in a spreadsheet-style grid (a list view), you can double-click in the row to edit the fields in it, without having to go to the detail row first. Change as many fields as you want (although not all fields are editable). Then:

  • Press the Enter key to save your changes.
  • Press the Esc key to abort.
  • Use Tab and Shift+Tab to move between fields.

View Options

View Icon

Edit this View

Although users can edit both Standard Views and My Views, it is strongly recommended that Standard Views not be changed. If necessary, save the Standard View with a new name, and make the changes there. Learn more: View Types

Lock-tiny.gif

Users that have the Create/Delete Views/Reports/Homepages permission can edit Standard Views 

To edit a view:

  1. Open any object
  2. Select a View
  3. Click the View File:Pageviewicon.gif icon and select Edit this View

Edit/New View

New View

To create a New View:

  1. Open any object
  2. Select a View
  3. Click the View File:Pageviewicon.gif icon and select New View

Edit/New View

Clone a View

Clone a View

Filter this View

Note: This filter is not saved with the view

For details on how to include a filter in a View and save it for future use, see Filters.

Example
Find all Accounts who are NOT on the Do Not Call list

To filter the current View:

  1. Click the View Icon File:Pageviewicon.gif and select the Filter this View option to create an ad hoc filter in the current View
    The following parameters are available to configure the search filter. You can use them in any combination:
    Search My Records Only
    Click this checkbox to limit your search to the records you own
    Search within Selected View Only
    Click this checkbox to limit the search to records in the current view
    (Optional) Account No
    Enter an Account Number to search for a specific account number. This field appears only when filtering the Accounts object
    Field | Operator | Value
    Learn more: Complex Expressions

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Tip:

  • To apply a filter to a checkbox, use "1" for Yes/True and "0" for No/False values.
  • Specify multiple values using the pipe "

Delete this View

You can delete any standard or custom views that you have created.

  1. Click the object tab associated with the view you want to delete. The main page for that tab opens.
  2. In the View list, select the name of the view you want to delete. The view you selected becomes the current view.
  3. In the View list, select Delete View. A message appears, asking you to confirm the deletion of this layout.
  4. Click OK. The view is deleted from the View list.

Make this My Default View

This option allows you to set the default view for the page.

Display Record Counts

Record Count

Appearance of Views

Use the Format Icons to export data to a Template:CSV file, print to PDF format or get Help.

Views, Reports and Object Inheritance

About Views, Reports and Object Inheritance [[Category:Template:Features]]