About the List View

The List or grid is the most common kind of multiple-record view, but there are other kinds of views as well. For example: Tree, Thumbnail, and Calendar displays. (Learn more: Views.)

In a List View, records are displayed in a grid, like a spreadsheet. At the top of the view, under the action buttons, a view control bar gives you many ways to control your view of the data:

File:ListView.png

1. Choose from standard and custom Views to determine which records are selected and which information is displayed.
2. Click the Wrench icon for a list of options you can use for Managing the View.

   File:WrenchIcon ViewMenu.png

3. Click an entry in the Alphabetic Index to display only records that start with that letter. (The View must currently be sorted on a text field.)
4. Type in a value and click the Magnifier icon to search for a record with that value. Click the down arrow to get a list of things you've searched on before.
5. Click the double down arrow icon to do advanced filtering:

   

Things to know about filtering

• To apply a filter to a checkbox, use "1" for Yes/True and "0" for No/False values.
• Specify multiple values using the pipe "|" character. For example: "State equals CA|NY|MN"
• Specify an empty numeric field using BLANK. For example: "Phone equals BLANK"
• Specify an empty string field using two single-quotes with nothing between them: ('')

Learn more:Complex Expressions

Note: The filter is not saved with the view. For details on how to include a filter in a View and save it for future use, see Filters.