Working with Picklists

A Picklist is a field that can contain a list of values. It appears as a dropdown list when displayed.

Create a Picklist

1. Click Designer > Data > Objects > {object} > Fields
2. Click [New Field]
3. In the Basic Information section, specify the basic characteristics of the field:

   Label - The text that appears as the field name

   Display Type - Picklist

   Picklist Values - For a simple Picklist that displays the same values it returns with no colors, images, or groups, you can simply enter the values, as shown here:

   

   Otherwise, wait until the Picklist has been created, then Manage and Reorder Values, as described below.

   Maximum Storage Length - The String length of the longest value in the list.

   Use First Value as Default - Otherwise, the field is intially empty.

   Sort List Alphabetically - Otherwise, you manually arrange the order.

   Always Required - A selection must be made when adding or updating a record.

   Field Name - Automatically created by the system (but you can change it here)

4. In the Display Attributes section, show where the field is displayed in the default form, and whether or not a selection is required when adding or updating a record.

5. In the Default Value section, specify the default value. (In general, the default value will be a simple String. For example: 'rush'.)

6. In the Role Based Permission Control section, select a Role Based Permission Control for each of the roles in the list

7. In the Description Information section, include a description of the field and it's use. This information is only visible to users with rights to customize this field.
8. Click [Save]
   The field is added, and the field-definition is shown.

Manage and Reorder Values

The Enumerated Values section of the field-definition page, lets you specify the picklist values and the order in which they appear.

To specify which values appear:

1. Click [Manage Values]
2. Click the box under the Trash can to remove an item.
3. Click [Add More Rows] to add additional items
4. Click [Save] when done

Settings

• Display Label - The label to display in the list.
• Value - The actual value that is stored in a record (or returned to a program) when the item is chosen from the list. When the field is used to group, sort, or filter records, it is the value of the field that determines the outcome.

Note: Alphanumeric Characters are allowed in labels and values, including special characters (+ / ' - _) and spaces.

Reorder Values

In the Enumerated Values section of the field-definition page, click [Reorder Values] to change the order in which the values appear:

Note: Reordering can be done only when the Sort List Alphabetically option is unchecked.