Subforms

Designer > Data > Objects > {object} > Forms > {form} > {grid section}

Grid sections display related records (records that have a Lookup to the current record).

For example, Grid Sections might present this kind of information in a record:

• Expense line items in an Expense Report object
• Line items in a proposal or invoice
• List of available inventory items

To Add or Edit a Grid Section

1. Click Designer > Data > Objects > {object} > Forms > {form}
2. Choose one of the following options:
   • To add a new grid section, click the New Grid Section link (located in the Elements Sidebar)
   • To edit an existing Grid section, click the Edit link in the section heading.
3. Fill in the information that defines the Grid Section:

   Name

   The label that will be displayed in the GUI.

   Section Type

   Pre-populated (do not change)

   Object Name

   The Object records to display in the grid section

   Linking Field

   Select the field that does a Lookup to the current object. (A list is presented, in case there is more than one.)

   Number of Rows

   Specify the number of rows to display in the Grid section

   • This is the minimum number of number of rows to display.
   • It defaults to 5 rows. You can specify any value up to 100 rows.
   • If data exists, then all available data is shown, plus an additional 3 empty rows.

   Header Image

   Optionally, select an image to display at the top of the section

   Footer Image

   Optionally, select an image to display at the bottom of the section

   Left Side Image

   Optionally, select an image to display to the left of the section

   Right Side Image

   Optionally, select an image to display to the right of the section

4. Use the Arrow Buttons to move fields from the list of Available Fields to the Selected Fields list, and to specify their order.
   The selected fields are displayed in the Grid Section when the form is displayed.
5. Click [Next]
6. Fill in the information on the second page:

   Sort Settings

   Choose the column to sort on, and specify ascending or descending sort.

   Column Totals

   Select the numeric and currency fields that will be automatically totaled.

   (Only numeric and currency fields are listed.)

   Column-Total Adjustments

   This section appears when you are totaling currency fields. (Only currency fields are listed.)

   • Select the currency field that will have additional adjustments applied to it, and specify the adjustments to allow for. (See below)

7. Click [Save]

Column-Total Adjustments

If you total one more currency fields, you can elect to apply adjustments to one of them:

• Surcharge - Adds a surcharge percentage field to the form.
• Discount - Adds a discount percentage field to the form, as well as a discount amount. (The user can enter either one. If an amount is entered, it is saved as a percentage.)
• Tax - Adds a tax percentage field to the form.
• Shipping - Adds a field for a shipping charge.

Each selection adds the appropriate fields to the form, and does the appropriate calculations to produce a net total:

File:GridInForm.png

Note for Developers: Fields for Column Totals, Column-Total Adjustments, and the Net Total are added to the original object (the object the grid section is defined on). The field names have the form grid_{name}_123456..., where the name might be "discount", "net_total", or "comptn" (for a column total), and where the number at the end is the ID of the object Field.