Visibility

Working with the Visibility Options

Users that have the Make Views/Reports Visible to Others permission can modify Visibility settings

To specify visibility settings:

1. Access the Visibility Options:
   • For a Home Page, Report, or View, click the wrench icon and then create a new item edit the current one.
   • For a Folder in the Documents or Image Library, click [Folder Properties]
2. Select one of the options from the dropdown to specify who has access:

   

Visible Only to Me

The view/folder is only displayed for you

Visible to Everyone

The view/folder is displayed for all users in your organization

Visible to Specific Users

The view/folder is displayed for users you select

Visible to Specific Roles

The view/folder is displayed for users with the roles you select

Visible to Specific Teams

The view/folder is displayed for users in the specified teams

Additional Options for Folders

1. Select a Share With option:

   Everyone

   Share with all Users, Teams and Roles

   User

   Share with select Users

   Team

   Share with select Teams

   Role

   Share with select Roles

   Select an Access Rights option:

   View Only

   Can only view

   Cannot modify properties or permissions

   View and Add

   Can add and view

   Cannot modify this properties or permissions

   Administrator

   Can add and view

   Can modify properties and permissions

2. Optionally, click the [Add] button to add additional control and sharing permissions
3. Click [Save]

Considerations

• Visibility Control and Sharing Options are specified individually for each folder. They are not inherited from parent folders.